The Senate of College Councils is committed to protecting your privacy. This privacy statement explains data collection and use practices of the utsenate.org site (the “Site”); it does not apply to other online or offline UT Senate sites, products or services. By accessing the Site, you are consenting to the information collection and use practices described in this privacy statement.

Collection of Personal Information   We will ask you when we need information that personally identifies you (personal information) or allows us to contact you to provide a service or carry out a transaction that you have requested such as receiving information about Senate services, entering a contest, subscribing to e-mail newsletters, signing up for an event or training, or when purchasing, downloading and/or viewing Senate documents. The personal information we collect may include your name, title, company or organization name, work e-mail, work phone, work or home address, information about your job function, information about your company, and credit card information.

The Site may collect certain information about your visit, such as the name of the Internet service provider and the Internet Protocol (IP) address through which you access the Internet; the date and time you access the Site; the pages that you access while at the Site and the Internet address of the Web site from which you linked directly to our site. This information is used to help improve the site, analyze trends and administer the site.

Use of Personal Information    The personal information collected on this Site will be used to operate the Site and to provide the service(s) or carry out the transaction(s) you have requested or authorized.

In support of these uses, the Senate of College Councils may use personal information to provide you with more effective service, to improve the Site and any related Senate services, and to make the Site easier to use by eliminating the need for you to repeatedly enter the same information or by customizing the Site to your particular preference or interests.

We may use your personal information to provide you with important information about a service that you are using, newsletter notifications. Additionally, with your permission, we may send you information about other Senate of College Council services.

We may merge site-visitation data with anonymous demographic information for research purposes, and we may use this information in aggregate to provide more relevant content. In some limited-entry sections of utsenate.org, with your approval, we will combine site-visitation data with your personal information in order to provide you with personalized content. If you decline permission, we will not provide you the personalized service and won't merge your personal information with site-visitation data. When you sign up for a newsletter or agree to receive related e-mails, utsenate.org may use customized links or similar technologies to track e-mail links that you click. We may associate that information with your personal information in order to provide you more focused e-mail communications or purchase information. Each e-mail communication includes an unsubscribe link allowing you to stop delivery of that type of communication. The Senate of College Councils may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to (a) conform to the edicts of the law or comply with legal process served on The Senate of College councils or the Site; (b) protect and defend the rights or property of The Senate of College Councils and our family of Web sites; or (c) act in urgent circumstances to protect the personal safety of The Senate of College Councils members or agents or members of the public. Personal information collected on the Site may be stored and processed in the United States or any other country in which The Senate of College Councils or its affiliates, subsidiaries or agents maintain facilities, and by using the Site, you consent to any such transfer of information outside of your country.

Control of Personal Information    Except as otherwise described in this statement, personal information you provide on the Site will not be shared outside of the Senate of College Councils and its controlled subsidiaries and affiliates without your permission. As described below in the next section, you can access your personal information and make choices about how you wish to be contacted. Please be aware that this privacy statement and any choices you make on the Site will not necessarily apply to personal information you may have provided to the Senate of College Councils in the context of other, separately operated, Senate services.

Changes to this Statement    We may occasionally update this privacy statement. When we do, we will also revise the "last updated" date at the top of the privacy statement. For material changes to this privacy statement, we will notify you either by placing a prominent notice on the home page of our Web site or by directly sending you a notification. We encourage you to periodically review this privacy statement to stay informed about how we are helping to protect the personal information we collect. Your continued use of the service constitutes your agreement to this privacy statement and any updates.